Equipment service inspection
Service visit protocol: condition on arrival, work performed, parts replaced, tests and handover to the user.
14 check points
View checklistA repeatable standard for closing a job
After a service visit, part of the information stays in the technician's notes and part on a paper protocol.
When the customer asks about the scope of work, reconstructing details is hard.
Varilo captures the scope in a checklist and keeps the full job record.
A QR code or NFC tag on the equipment
A tag on the serviced unit takes the technician to the right checklist.
Subsequent visits build a history assigned to the same unit.
From checklist to report in a few simple steps
This is how a service job is closed in Varilo.
- 1
Create the service checklist
Capture the scope of work for a type of unit or service.
- 2
Tag the equipment
Place a QR code or NFC tag on the serviced unit.
- 3
The technician completes the checklist
A scan opens the list of tasks and photos document the state before and after.
- 4
Generate the protocol
The result is saved in Varilo and the acceptance protocol can be downloaded as PDF.
Typical service use cases
Checklists useful for technicians and service companies.
- technician checklist
- work acceptance protocol
- post-repair check
- periodic equipment inspection
- commissioning after installation
- machine release for operation
- check before handover to the customer
- record of replaced parts
- condition check before service
- technician tool check
- service visit report
- defect report for the next visit
Everything you need to run inspections
Digital checklists
Create and edit checklists that match your own processes.
QR and NFC
Launch the right checklist directly at the inspected place or piece of equipment.
Inspections without login
Workers do not need their own account to complete a shared inspection.
Findings
Document issues found during an inspection and keep their history.
Documentation
Keep inspection results in one place instead of binders and scattered files.
Reports and statistics
See how many inspections were done, their results and recurring issues.
Job documentation in one place
Reports and statistics keep service documentation under control:
- number of jobs closed in a chosen period,
- history of a specific unit,
- before and after photos,
- acceptance protocols as PDF,
- time and place of the work.
FAQ – Varilo in service
- Can the acceptance protocol be downloaded as PDF?
- Yes. The result can be downloaded as a PDF and handed to the customer.
- Does the technician need an account?
- No, if the check is shared through a QR code or NFC tag.
- Is the history of the serviced unit visible?
- Yes. Each visit stays assigned to the unit's tag.
- Can before and after photos be attached?
- Yes. Photos are added directly to the checklist answers.
- Does it work without internet at the customer site?
- Yes. Answers are stored on the phone and sent once the connection is back.
See also how Varilo supports
Sample checklists
Ready-made inspection templates you can start from.