Reports, actions and schedules
Every inspection becomes a finished document — with your logo, photos and full history.
The report writes itself after every inspection
Nothing has to be retyped or assembled by hand. When an employee finishes a checklist, Varilo builds a report with its own number, date, outcome and the full list of answers.
Open the report in the panel, print it or save it as a PDF. It carries your company logo, so you can hand it to a client, inspector or contractor without any extra work.
Every inspection collects in one place — with history, filters and a quick way to find a specific document by its number.
What is inside a report?
Logo and report number
Your organisation's logo plus a unique number with the checklist prefix — easy to quote.
Answers and outcome
Every question with its answer and the inspection result: passed or with non-conformities.
Photos and comments
Photos taken next to the questions with their descriptions — proof of the state at that moment.
Closing notes
Positive, neutral and negative notes with a photo; negative ones can affect the outcome.
Signature, time and GPS
The performer's signature, the date and time of completion and an optional location.
Who ran the inspection
The performer's details — also when the inspection came from a QR code without login.
How to share a report
Print and PDF
One button prints the report or saves it as a PDF in a clean, readable light version.
Send by e-mail
With the e-mail field enabled, the report goes to the given address right after the inspection.
Link to the online version
The recipient opens the report in a browser without an account — it looks exactly like in the app.
CSV export
Download the inspection overview into a spreadsheet and use it in your own analysis.
Corrective actions instead of a “fix later” note
Turn a non-conformity into a task with a priority, deadline and assignee. You can see what is open and what is already closed.
IF → THEN rules create actions automatically — a chosen answer opens the task immediately, with nothing to remember afterwards.
The action list has its own filters, so a manager sees only what concerns their area or team.
Schedules and reminders
Plan recurring inspections ahead: daily, weekly or on selected dates. The system reminds you when one is due.
A schedule can be edited, paused and resumed or deleted — the plan follows the changes in your company.
When a deadline passes there is an escalation, so a missed inspection does not disappear in the backlog.
Filters, sorting and the dashboard
Filter reports by checklist, date, performer, outcome, number prefix and whether they contain non-conformities or notes.
Sort the checklist list by number of inspections, outcome or name to spot the process that causes the most trouble.
The dashboard shows trends: inspections run, issues found and open actions. Narrow the view to yourself, your team or the whole organisation.
Where do reports make the biggest difference?
Health and safety
Documented audits and checks with date, photos and signature — ready for an external inspection.
See the use caseMaintenance
A machine's inspection history in one place, with corrective actions and deadlines.
See the use caseManufacturing
Shift reports and workstation checks with a clear outcome for the production manager.
See the use caseQuality control
Documentation of acceptances and non-conformities tracked until they are closed.
See the use caseFacility management
Patrol reports handed over to the owner or the building manager.
See the use caseField service
A service visit protocol e-mailed to the customer right after the work is done.
See the use caseEvery area uses the same report format — no separate document templates needed.
Frequently asked questions
See a report from your own inspection
Create a free demo account, run your first inspection and see the finished report with logo, photos and signature.
- Reports with your organisation's logo, ready to print or save as PDF.
- CSV export plus filters by checklist, date and performer.
- Dashboard with inspection, issue and open-action trends.
- Corrective actions with priority, due date and assignee.
- Schedules with reminders and escalation when a deadline is missed.
- Roles and permissions — from field worker to administrator, plus restricted checklists.